Job Title: Administrative Assistant
Location: 9200 Rue Meilleur, Montréal, QC H2N 2A9, Montreal, QC (In-Office)
Type: Full-time
Start Date: July 2025
About Eliza Faulkner
Eliza Faulkner is a bold, feminine fashion brand proudly designed and produced in Montreal. We are a small, creative team driven by craftsmanship, community, and purpose. As we grow, we’re looking for a highly organized and resourceful person to support our day-to-day operations and bookkeeping.
About the Role
This is full-time, in-office position ideal for someone who thrives in a dynamic, creative environment and enjoys bringing structure and efficiency to a growing business. You’ll work closely with our leadership team to ensure smooth office operations, accurate bookkeeping, scheduling, and clear internal communication.
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Key Responsibilities
Bookkeeping
- Basic bookkeeping, including inputting bills and generating invoices.
- Maintain accurate records for customers and vendor
- Support payroll processes and collect hours
- Assist with monthly sales tax and year-end tax preparation (including inventory counts)
- Assist with grant and subsidy applications and reporting
Administrative Support
- Order and track office/studio supplies and materials
- Coordinate travel and accommodations for the team
- Sort, archive, and action incoming/outgoing mail
- Support research and contact list building for internal projects
- Take meeting notes and share weekly/monthly recaps
- Front desk organization (studio maintenance, taking calls, responding to emails, signing for deliveries)
- Manage scheduling for executives
- manage inboxes of executives
- Support event planning and logistics for key brand moments (e.g., sales, parties)
Who You Are
- You have experience doing taxes (your own or for others)
- You want to be the heart beat of the office , and know exactly what everyone needs
- Highly organized with a strong sense of responsibility and follow-through
- Confident with numbers, accounting software, and spreadsheets
- A clear communicator with great attention to detail
- Able to prioritize independently and manage multiple projects
- Comfortable in a creative, collaborative environment
- Bilingual (French/English)
Please send your CV to: Michelle@elizafaulkner.com